Business processes are constantly evolving. New stakeholders become involved, organizational structures change, and digitalization creates new opportunities for collaboration. As a result, businesses need software that is flexible, scalable, and able to adapt to changing requirements.
Our new version of FP Sign is designed to meet these needs. With enhanced capabilities and a completely redesigned user interface, our digital signature solution gives you greater flexibility and control over your workflows. Contract and approval processes can now be tailored more precisely to your needs, managed more efficiently, and integrated seamlessly into your existing systems.
Discover what's new in FP Sign and how your business can benefit from the latest enhancements.
A digital signature is often just one step in a broader decision-making process. Documents need to be prepared, reviewed, approved, and signed by multiple stakeholders. Depending on the organization, these workflows involve different departments, access permissions, and IT systems.
The new version of FP Sign puts these workflows at the forefront. Going beyond individual document signing, it enables businesses to design and manage complex approval processes with greater flexibility. A redesigned user interface makes everyday tasks simpler and more intuitive, while expanded integration capabilities make it easier to connect FP Sign with existing IT systems.
The goal: a digital signature solution that adapts to your processes, not the other way around.
Finalizing a contract rarely involves just one signature. Multiple documents often need to be reviewed, approved, and signed by different stakeholders. Not every document follows the same sequence, and not everyone involved needs access to all documents.
The FP Sign Sequencer brings these requirements together in a single signature request. Assign specific recipients, roles, signature levels, and processing steps to each document. This allows you to manage multiple contract and approval workflows in parallel, sequentially, or independently of one another.
Your benefit: The FP Sign Sequencer brings all these steps together in a single workflow, eliminating the need for separate signature requests. This gives you greater visibility into complex approval processes while reducing manual coordination.
Powerful software should be easy to use, even when managing complex workflows. That's why we've completely redesigned the FP Sign user interface. The modern, intuitive design makes it easier to navigate and manage your tasks in the browser.
The mobile experience has also been enhanced. Whether you're in the office or on the go, you can sign documents in seconds, directly from your smartphone.
For added convenience, signature links can now also be sent via SMS. This makes it easy to collect signatures on the spot, for example, during in-person meetings.
Your benefit: A more intuitive user experience, fewer questions, and shorter waiting times throughout the signing process.
As businesses evolve, so do their teams, responsibilities, and internal processes. A digital signature solution should be flexible enough to adapt to these changes.
The new version of FP Sign allows you to create departments and subdepartments within your company account, with individual permissions and settings for each.
In addition, signature requests can now be sent directly to departments, rather than just individual recipients. By assigning a shared email address to a department, team members can access and process incoming requests collaboratively.
FP Sign also helps you maintain a consistent brand identity. With customizable HTML email templates, you can tailor signature notifications to your corporate design, creating a cohesive brand experience for internal and external stakeholders.
Your benefit: Clear responsibilities, flexible team structures, and a consistent signing experience that reflects your company's brand identity.
Recurring document and approval processes shouldn't require starting from scratch every time. With FP Sign, templates can be shared across departments, allowing teams to work with consistent, predefined workflows. Documents, recipients, and approval steps can be saved centrally and made available to selected teams or across your organization.
A practical example: The procurement team creates a template for purchase requests, including all required documents and approval steps. Authorized departments can then access and use the same up-to-date template. FP Sign's enhanced template functionality reduces manual preparation and ensures that predefined workflows are followed consistently.
Your benefit: Consistent workflows, up-to-date templates, and less administrative effort.
FP Sign integrates flexibly with your existing IT infrastructure while simplifying secure user access and management.
Built on an API-first approach, FP Sign allows you to integrate and automate contract and approval workflows directly within your ERP, CRM, DMS, and other business applications. Signature fields can also be positioned automatically via API based on document content, saving time when processing standardized documents. The FP Sign Developer Center provides developers with the resources they need to build and manage integrations.
Enhanced single sign-on (SSO) capabilities make user management even easier. Users can be automatically assigned to the appropriate departments based on predefined information. Passkeys also provide a secure, convenient way to sign in without a password.
Your benefit: Less switching between systems, more automated workflows, and user management that aligns with your organizational structure.
Every industry has its own requirements when it comes to managing documents, approvals, and signatures. The new version of FP Sign offers greater flexibility to tailor these workflows to your specific needs, whether you're coordinating processes across departments or collaborating with external partners.
From powers of attorney and annual financial statements to client agreements, FP Sign helps tax advisory and auditing firms standardize recurring signature workflows with shared templates. Review, approval, and signing steps can be combined to meet specific requirements, making collaboration within the firm and with clients more efficient.
In the financial sector, legally compliant electronic signatures and high security standards are essential. From loan agreements and financial advisory documents to other sensitive paperwork, FP Sign supports different levels of electronic signatures, including qualified electronic signatures (QES). The FP Sign Sequencer also enables financial institutions to manage multi-step review and approval workflows securely while maintaining a clear audit trail.
Read more about FP Sign in the financial sector
Sensitive patient data and confidential documents demand particularly high security standards. Yet many hospitals and healthcare organizations still rely on manual processes involving printing, scanning, and mailing, especially for workflows outside their core IT systems.
FP Sign helps replace these manual steps with secure, fully digital approval and signature workflows. The new version offers even greater flexibility, allowing healthcare organizations to tailor responsibilities and approval steps to their specific needs while integrating FP Sign with existing IT systems.
Read more about FP Sign in healthcare
When a new employee joins your company, multiple documents need to be prepared, reviewed, and signed. With the FP Sign Sequencer, you can combine employment contracts, data protection agreements, and IT policies into a single signature request. HR, IT, and new employees each receive only the documents and tasks relevant to them, making the onboarding process more efficient and easier to manage.
Signatures shouldn't have to wait until everyone is back at their desks. With FP Sign's enhanced mobile experience, delivery notes, transport documents, and proof of receipt can be signed directly on a smartphone, wherever work takes place. FP Sign's API also enables signature workflows to be integrated into existing logistics systems, helping businesses streamline documentation and reduce manual effort.
Read more about FP Sign in logistics
From internal contract reviews to signatures from tenants, property owners, and business partners, real estate workflows often involve multiple stakeholders. FP Sign allows you to tailor approval and signing processes to your specific needs, making it easier to coordinate everyone involved and collect signatures regardless of location.
Read more abput FP Sign in logistics
Businesses need software that not only meets today's requirements but also adapts to future needs.
The new version of FP Sign offers greater flexibility to support these changes. With customizable contract and approval workflows, an intuitive user interface, and deeper integration with your organizational structures and IT systems, FP Sign helps you manage your processes more effectively.
From simple electronic signatures to complex workflows involving multiple departments, FP Sign adapts to the way your business operates, making approval and decision-making processes simpler, more transparent, and more efficient.
If you're already an FP Sign customer, switching to the new version is straightforward. Your existing contract and pricing remain unchanged. Before making the switch, make sure to back up your documents, signature requests, and templates from the previous version. Any additional steps depend on how you currently use FP Sign.
Want to explore the new interface before getting started? Our interactive FP Sign guide walks you through the process of creating a signature request, step by step, so you can get familiar with the new features and interface.
Please note: The interactive guide is currently only available in German.
Discover what FP Sign can do for your business with a free 30-day trial. Experience secure digital signatures and flexible approval workflows firsthand.